For Restaurants • Cafés • Bars
Your shifts are busy. Your margins shouldn’t swing with them.
Totalis brings calm to hospitality operations—clean books, precise payroll & tips, tight A/P, and clear monthly reporting so you keep more of every shift.
We onboard 2 hospitality teams per month — 1 slot open.
What we put in place
Ops margin control
OT guardrails, tip accuracy, vendor checks, and food cost tracking—operations protect margin, not drain it.
People & payroll
Clean payroll runs and tip reporting. We handle deposits, multi-state/local taxes, and notices—quietly.
Monthly close & reporting
A calm, predictable close with an owner recap: clean books, A/P & A/R status, and a short action list.
If you don’t fix this
A/P & A/R — handled (and mostly automated)
A/P safeguards
Approvals, 3-way match, duplicate/fraud catch, vendor onboarding, and clean payment runs.
A/R cash-in
Platform payout reconciliation, aging/collections rhythm, deposits for events/catering, and dispute handling.
Estimate what you’re paying now
Two quick estimators—operations and HR/payroll—plus A/R cash-in drag show where money leaks. Adjust the sliders; see your monthly exposure and the net after our fee.
Ops Margin Leak
- OT premium (now)$0
- Tip variance (now)$0
- Food overage (now)$0
- A/P overpay (now)$0
- Ops leak (monthly)$0
HR & Payroll Risk
- Rework & OT admin$0
- Notices & penalties$0
- Misclassification$0
- HR/Payroll risk (monthly)$0
A/R cash-in drag
- Cash tied up (opportunity cost)$0
- Chargebacks/short-pays$0
Total monthly exposure
- Ops leak + HR risk$0
- Net after Totalis fee$0
- ROI (monthly)0×
- Break-even fee (per month)$0
- Payback time (days)0
- ROI (annualized)0×
HR & Payroll — the hidden cost center
Most hospitality teams pay more than they should in corrections, notices, and misclassification. We make payroll boring—in a good way.
Misclassification
W-2 vs 1099, dual roles, and delivery staff. We flag risk early, quantify exposure, and fix it before it’s expensive.
Filings & notices
State/local deposits, city taxes, wage notices, ACA forms. We run the calendar and handle notices so you don’t.
Tips & overtime
80/20, pooled tips, spread-of-hours, split shift—rules that match your floor, with clean reporting every month.
- US-based team
- Multi-state payroll
- ACA/1095-C ready
- Hospitality tip compliance
What changes in 30–90 days
“OT creep was killing our Fridays. Two weeks in, we had guardrails and our premiums dropped without shorting staff.”
“Tip reporting cleaned up fast. Fewer staff questions, no notices, and payroll is finally uneventful.”
“Food cost stopped drifting. Vendor price checks saved us thousands by quarter-end.”
FAQs
We already have an accountant—can you work with them? Or handle everything?
Yes. We can partner with your CPA/bookkeeper and add payroll, HR, and A/P oversight—or take it fully off your plate as your outsourced Accounting & Finance team. You still approve; we run the mechanics.
Why outsource instead of hiring in-house?
Coverage, cost, and outcomes. A full in-house stack (bookkeeper + payroll/HR + controller/CFO) often costs $8–20k/month including taxes, software, and supervision. We deliver the same capability with specialist coverage at a fraction of that, and you only pay for results—not downtime.
What services can you run end-to-end?
Bookkeeping, payroll & tips, HR compliance (notices, wage rules, onboarding), A/P & A/R, controller-level monthly close, fractional CFO (forecasting, pricing, KPIs), and tax planning & preparation—US-based and in your reporting rhythm.
How does outsourcing work day-to-day?
You keep visibility and control. We plug into your systems, manage the weekly and monthly cycles, and deliver concise recaps with actions. You approve payments and changes; we execute and keep everything filed and reconciled.
Are you US-based? Where are you located?
Yes—100% US-based. We’re headquartered in Delaware and support clients nationwide.
Can you help anywhere in the country—remote or on-site?
Yes. Most clients work fully remote; on-site visits are available for launches, transitions, or process audits when needed.
Do you integrate with our POS and payroll?
Yes—Square, Toast, Aloha, Lightspeed, QuickBooks, Gusto, ADP and others. We pull summarized data; guest details stay in your systems.
How do you fix tip pooling and 80/20 issues?
We set clear pooling rules, dual-role pay, and reporting so filings and staff expectations match.
Do you handle multi-state and local payroll taxes?
Yes. We manage deposits/returns per state/city, track registrations, and handle notices.
Overtime, spread-of-hours, split-shift?
We implement OT math for your jurisdiction and review premiums weekly to stop creep.
W-2 vs 1099—are we at risk?
We audit roles against tests, flag risk, quantify exposure, and help you correct proactively.
ACA (1094/1095-C) when headcount grows?
We track eligibility, hours, and forms so you stay compliant as the team scales.
Can you run our A/P end-to-end?
Yes. We onboard vendors, verify bank details, set approvals, run 3-way match, catch duplicates/fraud, and schedule payment runs. You approve; we execute.
What about A/R—platform payouts, events, or wholesale?
We reconcile daily payouts (Toast, DoorDash, UberEats), manage aging/collections, set deposits for events/catering, and handle dispute workflows so cash comes in on time.
Why automate A/P and A/R?
It reduces errors and fraud, smooths cash flow, and frees owner time. Automation plus oversight is faster and cheaper than manual checks—and far safer.
Make margin predictable
Get a custom plan for OT, tips, food cost, and HR compliance—plus a clean monthly rhythm.