HR & Payroll
Payroll mistakes are profit leaks you don’t see—until the notice arrives.
We make payroll calm: correct withholdings, clean tip rules, on-time deposits, multi-state filings, ACA forms, and fewer notices—so you keep money and sleep.
What we put in place
People & payroll
On-time runs, correct withholdings, tips, garnishments, and multi-state/local deposits—quietly.
Compliance & forms
Registrations, notices, W-2/941/state returns, 1099s, and ACA 1094/1095-C when thresholds apply.
Monthly close & reporting
Owner recap you’ll actually read—payroll burden %, headcount, OT/variance, and next steps.
Estimate your HR & payroll exposure
Adjust the sliders—see monthly risk and the net after our fee. This is directional, not tax advice.
Payroll error cost
- Rework (monthly)$0
Misclassification exposure
- Misclassification (monthly)$0
Wage-hour liability
- Wage-hour (monthly)$0
Turnover & training
- Turnover/training (monthly)$0
Total monthly risk
- Sum of risks$0
- Net after Totalis fee$0
- ROI (monthly)0×
- Break-even fee (per month)$0
- Payback time (days)0
- ROI (annualized)0×
Download HR & Payroll Checklists
Free editable resources from Totalis Solutions — use these to audit your payroll, HR, and compliance rhythm.
General HR & Payroll Checklist
Universal, multi-state–ready checklist for any employer. Covers payroll runs, onboarding/offboarding, and compliance tracking.
Download General Checklist (PDF)Hospitality HR & Payroll Checklist
Built for restaurants, cafés, bars, and ghost kitchens. Includes OT, tips, and multi-state compliance controls.
Download Hospitality Checklist (PDF)Tattoo | Salon HR & Payroll Checklist
Designed for studios, barbers, and salons. Focuses on commission, tips, misclassification, and payroll accuracy.
Download Tattoo | Salon Checklist (PDF)Need help implementing these?
Schedule a 15-minute consult to review your results and get a clear plan to fix payroll risk.
Schedule AppointmentYour first 90 days to calm payroll
Day 1 → Setup
Connect payroll/benefits/timekeeping. Baseline error rate and headcount map.
Week 1 → Visibility
Deposits calendar live. Tip rules & OT math verified. Notices triaged.
Month 1 → Stability
Zero missed filings. Dual-role/tip rules reflected in runs. Rework down.
Quarter 1 → Control
Predictable runs; misclassification risk mitigated; ACA thresholds tracked.
FAQs
We already have an accountant—can you work with them? Or handle everything?
Both. We can partner with your CPA/bookkeeper and add payroll/HR oversight, or take it end-to-end as your outsourced Accounting & Finance team.
Why outsource instead of hiring?
Coverage, cost, outcomes. In-house (bookkeeper + payroll/HR + controller/CFO) often runs $8–$20k/month with taxes/benefits/software and management time. We deliver the stack with specialists at a fraction of the total cost.
Do you handle multi-state and local payroll taxes?
Yes. Registrations, deposits, returns, and notices by state/city, kept on a live calendar so nothing slips.
Tip reporting and dual-role pay?
We set rules that match your floor and reflect them in every run so filings match reality.
OT / meal / rest / split-shift rules?
We implement jurisdiction-specific rules and run weekly reviews to stop premium creep.
I-9 / E-Verify and onboarding docs?
We set a clean I-9 flow, store auditable records, and manage E-Verify where required.
ACA 1094/1095-C when we grow?
We track hours/eligibility, produce forms on time, and prevent surprise penalties.
Can you act as our HR & Payroll department?
Yes. Payroll runs, deposits, notices, onboarding basics, policies, and monthly close. We’re US-based and headquartered in Delaware; we support clients nationwide.
How does it work day-to-day?
You approve; we execute. We plug into your systems, manage the weekly/monthly rhythm, and deliver a short, clear owner recap with next steps.
Ready for calm payroll?
Fewer notices. Clean runs. A close you can trust.